Healthcare Office Management Made Easy and Health Care Certifications

Managing your healthcare office can be a hair-raising experience. In addition to patient care, there are so many behind-the-scene tasks to keep track of. You don’t want to spend your time “putting out fires.” How do you stay on target with your goals without losing your mind? Following are some management tools for keeping your finger on the pulse of your practice and ensuring it runs smoothly.
Fujitsu fi-6800 Document Scanner
Time is running out to meet the President’s electronic medical record (EMR) deadline. According to the HITECH Act, all medical facilities must transition to electronic medical records by January 1, 2015. This includes primary care providers, specialists, hospitals, and clinics. Medical facility reviews will be conducted over a 3-month period to evaluate compliance. Practices that don’t meet the requirements will face high penalties on Medicare reimbursement. Document scanning is a key means to converting paper medical records to electronic form.

The Fujitsu fi-6800 sheet-fed scanner has a super-fast scanning speed. Special features include Auto Orientation, Rotation, Color Detection, Blank Page Detection, and Background Smoothing. With a 500-sheet document feeder and dual image cameras, it provides quick batch scanning with high image quality. Other advantages are its quiet operation and space-saving design. There are many high-capacity scanners available on the market. Before purchasing a scanner, be sure to contact the retailer to make ensure the machine is certified to work with your software platform.
SchedFull Appointment Cancellation Management
A system that automatically fills cancelled appointments can save money. SchedFull is an electronic system with several uses. It automatically fills cancelled appointments from a waiting list. It reminds patients who cancel to reschedule. It notifies patients of upcoming appointments.

When a patient cancels an appointment, you log into the system and note the date and time of the appointment slot. SchedFull immediately contacts the patients on your wait-list via phone or e-mail to fill the opening. Contact information can be added to your wait-list by both staff and patients. Patients input their information on an electronic form that you can customize and post on your website. To create a patient database, you import patient information and their contact preferences to the SchedFull system. If you already have software by Analytic Informatics, Dentrix Dental Systems, or Greenway Medical Technologies, who have partnered with SchedFull, inputting your patient information is especially easy. SchedFull provides full customer support for integrating their services. Clients include large-scale facilities and institutions. No more phone tag between your office staff and patients!
PracticeStudio Electronic Health Records (EHR) Software
This is a two-part software system consisting of Practice Management and Medical Records modules. Unique to this PracticeStudio® system is software tailored to specialty practices and custom-designed for the disciplines of Cardiology, Chiropractic, Dermatology, Family Practice, Internal Medicine, and Urgent Care. The Practice Management software enables you to electronically perform insurance processing, scheduling, documentation, billing, and revenue management.

With the Medical Records module, you can chart histories, create care plans, document treatments, assign coding, track labs, generate reports, and maintain inventories. With “Image Editing,” you can import and annotate images with your own text and highlighting. A provider “Dashboard” helps you keep a functional “To Do List.” PracticeStudio’s user-friendly format includes touch screens, e-prescribing, and customizable forms. What makes this system stand apart from others is its integration of both modules, so when you perform an action in one area, other related areas are updated simultaneously. The programs are designed to help you provide quality patient care and keep current with government regulations.
Instant Medical History by Primetime
Instant Medical History (IMH) is a patient interview software system that collects a patient’s medical history and organizes it for clinician use prior to a visit. Patients answer multiple choice questions that branch out to gather details. Meanwhile, the software translates the information into clinical terminology. It then organizes the findings according to body system.

Lastly, the medical history is transmitted to an EMR. Approximately 6,000 questionnaires are available, based on patient complaint. IMH can be installed on the Internet, laptops, desktops, and servers. It can be set up in waiting areas and exam rooms.

Clinicians save precious time by having patients electronically provide their medical histories. This enhances productivity and patient communication. With IMH, 60% of the data needed for a visit note can be obtained beforehand.

Healthcare office management can be made easier with the use of technology and performance monitoring. Hopefully, the above suggestions can keep you from biting your nails and chewing your pens, so you can thoroughly enjoy what you do from day to day.


Ani O.

Freelance writer and web enthusiast
Read some of my published work on my Google+ page.



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